Accidents and Incidents

Record incidents in 'First Contact'

Record incidents in 'First Contact'

Our principal health and safety policy objective is to carry out all our activities in such a way as to keep each other, those we work with and the general public safe from harm.


It is important to recognise that, despite our best efforts, accidents and incidents will happen and  that we adopt appropriate, proportionate and consistent measures to ensure:


  • All accidents, incidents and instances of occupational ill-health are promptly and accurately reported and records maintained

  • We apply a proportionate approach to investigating the causes

  • We act promptly on the findings arising from investigation

  • We take action to prevent recurrence

  • We share lessons learned


Incident Recording via First Contact

All accidents and incidents are recorded thought First Contact .  Incidents can be completed and escalated entirely online providing a secure, streamlined reporting facility where actions can be identified and tracked to completion. You can find more information about Incident recording via First Contact by following this link.There is also a  useful First Contact  How-To guide.

Incident reporting is found under Health and Safety

All accidents arising directly from, or in connection with

  • our work activities
  • the equipment, plant and substances we keep, transport or use, or
  •  the condition of our properties

and involving:

  • our employees (includes some illnesses and diseases)
  • our visitors, pupils, Service Users, clients
  • contractors, or
  • members of the public

must be recorded on line using First Contact.  In certain circumstances, it may still be necessary to complete paper copies of the HS1 (or the new HS1 VAT (for recording Verbal, abusive or threatening behaviour) which will then be entered into the same system 

Fife Council has a legal duty under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) to report certain accidents, diseases and dangerous occurrences to the Health and Safety executive (HSE). This formal reporting (other than gas appliance incidents) is done only by the Health, Safety & Wellbeing Team  .

Following an accident, appropriate investigation by local Management should be carried out to identify actions to be taken to prevent recurrence. The Health, Safety and Wellbeing Team may also participate in investigation of those accidents having a more serious (actual or potential) outcome.

All relevant publications, including our Accident Reporting Procedure (which includes definition of the terms shown in italics above), associated guidance,  HS1 Recording Form and the HS2 Investigation Form are all available via this page.



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